Mariner Holdings

  • Office Manager

    Job Location(s) US-PA-State College
    Posted Date 6 days ago(5/15/2018 10:33 AM)
    Entity
    VAN - Vantage Investment Advisors
    # of Openings
    1
    Category
    Administrative/Clerical
    Job Closing Date
    8/20/2018
  • Overview

    Vantage Investment Advisors is a large and rapidly growing investment advisory firm that provides high net worth individuals, trusts, and qualified plans with a comprehensive approach to investment management.

     

    We are currently searching for a qualified candidate to join our dynamic team as an Office Manager in our State College, Pennsylvania office.  This position will support the administrative needs of the firm and facilitate in the smooth operation of the company on a daily basis. The primary responsibilities are to greet all clients and guests both in person and via telephone, sort and direct both incoming and outgoing communication, assist with various ad hoc projects, provide support where needed and maintain the atmosphere, organization, and orderliness of all common areas of the office.

    Responsibilities

    • Responsible for the day-to-day administrative support of the firm. This may include, but is not limited to, copying, binding, scanning, filing, printing, stapling, sorting, marketing packet preparation, creating shipping labels, and posting mail.
    • Receive, sort, and forward all incoming calls, USPS mail and overnight shipments to office staff.
    • Support the company CEO in an administrative assistant capacity as needed.
    • Maintain office, equipment, and kitchen supplies by regularly taking inventory and anticipating needs to place orders in a timely manner.
    • Manage off-site storage location and inventory list, and coordinate the movement of any items to and from that location.
    • Coordinate any meetings and events as requested, including catering orders, set-up, clean-up, and coordination of other logistics (AV needs, supplies, etc.)
    • Identify any building, utilities, and system maintenance needs, and serve as liaison for any office-related vendors and service providers.
    • Coordinate special office events, holiday gift mailings, and any off-site functions as requested.
    • Set up workstations for any new associates.
    • Follow up on outstanding items to ensure accuracy and completion.
    • Complete various data entry projects on departmental systems.
    • Maintain proper office protocol and assist in communicating with outside advisors and clients as needed.
    • Understand the relationship between the client’s needs and services provided.
    • Review activities within the job scope for sufficient controls to prevent errors.
    • Contribute to a positive team environment
    • Perform other duties as assigned.

    Qualifications

    • High school diploma required, Associates or Bachelor’s Degree preferred.
    • Three or more years of related work experience in an office environment.
    • The ability to manage multiple tasks and maintain the necessary attention to detail.
    • Highly organized with strong analytical skills and the ability to problem solve.
    • Deadline and detail oriented with the ability to manage multiple projects simultaneously from start to finish.
    • Ability to organize time and perform tasks with minimal direction.
    • Strong verbal and written communication skills which are essential to effective client relationships.
    • Positive attitude toward client relations to provide exceptional client service.
    • Strong PC proficiency on various products including MS Office Suite, specifically MS Word and MS Outlook.

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